PRIVACY POLICY

1. Who We Are

Symposium is an invitation only cultural gatherings platform producing private events and experiences for a global community of leaders, founders, scientists, creatives and cultural thinkers.

For the purpose of data protection law, Symposium (operated by Anima Sarda Ltd) is the Data Controller of your personal data.

For any privacy related enquiries please contact:

reservations@symposium.earth

2. What Data We Collect

When you register via our website, application forms or event booking pages, we may collect the following personal data:

• Full name
• Email address
• WhatsApp / phone number
• Gender
• Company name
• Job title
• Nationality
• City of residence
• Social media profile(s)

We only collect data that is relevant to assessing participation, curating the guest community and managing event communications.

3. How We Use Your Data

We use your personal data to:

• Process event registrations or expressions of interest
• Communicate event information and updates
• Curate a balanced and relevant participant group
• Facilitate guest introductions and networking where appropriate
• Manage logistics such as guest lists, accommodation and communications
• Share relevant future Symposium invitations (where consent has been given)

We do not sell, rent or trade your personal data to third parties.

4. Legal Basis for Processing

Under GDPR, we rely on the following lawful bases:

• Consent - when you voluntarily submit your information
• Legitimate Interest - to curate, organise and operate Symposium events and guest communications
• Contractual Necessity - where data is required to deliver an event you have registered for

You may withdraw consent at any time.

5. Data Sharing

Your data may be shared only where necessary with trusted partners directly involved in event delivery, such as:

• Event venues and accommodation providers
• Production teams or guest coordinators
• Travel or logistics partners (where relevant)

All partners are required to handle your data securely and in compliance with GDPR.

We do not share your data for marketing by third parties.

6. International Data Transfers

As Symposium events and participants are global, your data may be processed outside the UK or EEA. Where this occurs, we ensure appropriate safeguards are in place in line with GDPR requirements.

7. Data Retention

We retain personal data only as long as necessary to:

• Deliver the event experience
• Maintain guest records for future invitations
• Comply with legal or accounting obligations

You may request deletion of your data at any time.

8. Your Rights

Under GDPR you have the right to:

• Access your personal data
• Request correction of inaccurate data
• Request erasure ("right to be forgotten")
• Restrict or object to processing
• Data portability
• Withdraw consent at any time

To exercise these rights please contact:

reservations@symposium.earth

You also have the right to lodge a complaint with your local data protection authority (e.g. the UK Information Commissioner's Office).

9. Data Security

We implement appropriate technical and organisational measures to protect your personal data from loss, misuse, unauthorised access or disclosure.

10. Updates to This Policy

We may update this Privacy Policy periodically. The latest version will always be published on our website.